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However, if you have both a laptop and desktop PC, and you’re the only person using QuickBooks, you only need one license. You need to get additional licenses when additional people need to use QuickBooks on their computers. QuickBooks would then allow both users to use the program at the same time. Multi-User Licenses If you need more than two licenses for QuickBooks, you can purchase a multi-user license instead of. QuickBooks 2018 desktop versions are fully compatible with Windows 7 SP1, Windows 8.1 Update 1, Windows 10 (all 32-bit & 64-bit), Windows Server 2008 R2 SP1, 2012 R2, and 2016 This newly released version of QuickBooks features new features and updates, bug fixes, and even more functionality than previous versions. All copies of QuickBooks Desktop must be the same version-year *Hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. Holidays and events beyond our control.
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When you buy a single-user license of QuickBooks, it allows for one specific person to access QuickBooks from up to two different computers, for example a home and a work computer. If you want multiple people to share access to QuickBooks, you have to buy either multiple single-user licenses or a multi-user license. The largest multi-user license you can purchase is for 30 concurrent users.
Single User Licenses
If you have two users who need to share QuickBooks, you must purchase two single-user licenses. Even if you install QuickBooks on a single computer that both users share when they run QuickBooks, you need two QuickBooks licenses. The two licenses would also permit you to install the QuickBooks program on each user's individual computer and to place the database on a shared computer, such as a server. QuickBooks would then allow both users to use the program at the same time.
Multi-User Licenses
If you need more than two licenses for QuickBooks, you can purchase a multi-user license instead of additional single-user licenses. Multi-user licenses allow a fixed maximum number of employees to use QuickBooks at the same time. QuickBooks Pro offers a three-user license, QuickBooks Premier offers a five-user license and QuickBooks Enterprise offers licenses from five to 30 users in five-user increments.
Licenses and Specific Users
Both single- and multi-user licenses are associated with specific users. They cannot be shared among a larger group of users who need access to the software. For example, let's say you have a group of seven employees that might use QuickBooks. Even though no more than three employees would ever need to run QuickBooks simultaneously, you must purchase a 10-user license. You cannot purchase a three-user license and share the licenses among the seven who need access because each individual needs his own QuickBooks license. If an employee leaves the company, you can assign her license to a different employee.
Multi-User QuickBooks
Quickbooks Pro 2018 Desktop Download
When you implement multi-user QuickBooks, place the QuickBooks database on a shared drive that all QuickBooks users can access. If you have a server that only stores the QuickBooks database and doesn't provide access to the program, you don't need to buy a separate license for the computer. Install a copy of QuickBooks on each user's computer and enter one of the license keys from your multi-user pack. The QuickBooks administrator must activate multi-user mode through the File menu and set up each user in QuickBooks if the user doesn't already exist.
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About the Author
Steve McDonnell's experience running businesses and launching companies complements his technical expertise in information, technology and human resources. He earned a degree in computer science from Dartmouth College, served on the WorldatWork editorial board, blogged for the Spotfire Business Intelligence blog and has published books and book chapters for International Human Resource Information Management and Westlaw.
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McDonnell, Steve. 'How Many Users Can Share QuickBooks?' Small Business - Chron.com, http://smallbusiness.chron.com/many-users-can-share-quickbooks-62764.html. Accessed 24 August 2019.
McDonnell, Steve. (n.d.). How Many Users Can Share QuickBooks? Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/many-users-can-share-quickbooks-62764.html
McDonnell, Steve. 'How Many Users Can Share QuickBooks?' accessed August 24, 2019. http://smallbusiness.chron.com/many-users-can-share-quickbooks-62764.html
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QuickBooks provides a way to run the accounting aspects of your business and create accurate reports to track your company's growth. Quickbooks for Windows and Mac require a separate installation package for each operating system. You can convert your company file to a Mac-compatible version to transfer basic transaction, customer, employee and vendor data. When it comes time for taxes, you must convert the file back to a Windows-compatible format before sending your company data to an accountant that uses the QuickBooks Accountant edition.
Converting to Mac
When you decide to go ahead with the transfer process, you need to make sure you have installed and purchased QuickBooks on your Mac computer. You can't install the Windows version on the Mac. Convert the file by clicking the 'File' menu, selecting 'Utilities' and choosing the 'Copy Company File for QuickBooks for Mac.' Email or transfer the file to your Mac computer and then open the file using QuickBooks for Mac. Once converted, check your accounts, customer, vendor and inventory lists to make sure all of your information transferred properly.
Version Information
While you can transfer a QuickBooks for Window version from a previous year to the newest version of QuickBooks for Mac, you can expect better results when transferring using the same version year on both copies. You must have at least QuickBooks for Mac 2007 or later to open a converted file. If you have an older version of QuickBooks for Mac, you should upgrade before attempting to import the Windows file. If you need to convert your file back to Windows again, you can save the Mac version of the company file as a QuickBooks for Windows format from the File menu.
Version Differences
QuickBooks for Mac differs in many ways from the Windows version. Some of your inventory may not transfer correctly or completely. For example, QuickBooks for Mac doesn't include support for units of measure or creating packages of assembly items out of individual inventory parts. The payroll service on QuickBooks for Windows also doesn't exist in the Mac version. Reports vary between the two versions of the software, since the Windows versions contains many additional default report options. The Mac version of QuickBooks also doesn't support multi-currency options.
Accountant Copies
If you decide to convert your copy of QuickBooks for Windows to the Mac version, you must convert your company file to a Windows version to send it to your accountant for tax purposes. Use a process known as Roundtrip to send the Mac version of your file to your accountant. To accomplish this, you need to save your file using the 'Copy Company File to QuickBooks for Windows' option from the File menu. Then, when the accountant finishes, they must save the changes as a QuickBooks for Mac file. Make sure to use the same version year on both your copy and the accountant's copy before attempting to send your file.
Disclaimer
Network Mac And Pc
Information in this article applies to QuickBooks for Mac 2013, as well as QuickBooks for Windows Pro and Premiere 2013. It may vary slightly or significantly with other versions or products.
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References (4)
About the Author
Avery Martin holds a Bachelor of Music in opera performance and a Bachelor of Arts in East Asian studies. As a professional writer, she has written for Education.com, Samsung and IBM. Martin contributed English translations for a collection of Japanese poems by Misuzu Kaneko. She has worked as an educator in Japan, and she runs a private voice studio out of her home. She writes about education, music and travel.
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Is Quickbooks Desktop 2018 For Mac And Pc The Same As Laptop
Cite this ArticleChoose Citation Style
Martin, Avery. 'If I Already Have My QuickBooks on a Windows Computer Can I Transfer to a Mac?' Small Business - Chron.com, http://smallbusiness.chron.com/already-quickbooks-windows-computer-can-transfer-mac-75167.html. Accessed 23 August 2019.
Martin, Avery. (n.d.). If I Already Have My QuickBooks on a Windows Computer Can I Transfer to a Mac? Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/already-quickbooks-windows-computer-can-transfer-mac-75167.html
Martin, Avery. 'If I Already Have My QuickBooks on a Windows Computer Can I Transfer to a Mac?' accessed August 23, 2019. http://smallbusiness.chron.com/already-quickbooks-windows-computer-can-transfer-mac-75167.html
Is Quickbooks Desktop 2018 For Mac And Pc The Same Thing
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